Terms & Privacy

Privacy Policy

Effective Date: October 22, 2025
Last Updated: October 22, 2025

At Hodges Fitness, we respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard your data when you visit our website, book a class, or engage with our services online or in person.

1. Information We Collect

We may collect the following types of information:

• Personal Information: Name, email address, phone number, billing address, and payment details when purchasing memberships, booking sessions, or contacting us.

• Account Information: Login details if you create an account.

• Health & Fitness Information: Information you voluntarily share related to fitness goals, injuries, or medical conditions (used only for training and safety purposes).

• Usage Data: Information about how you interact with our website, including cookies, device data, and analytics (IP address, browser type, etc.).

2. How We Use Your Information

We use your information to:

• Provide and manage your membership or class bookings.

• Communicate important updates, promotions, and reminders.

• Personalize your fitness experience.

• Improve our website and services.

• Comply with legal obligations or resolve disputes.

3. How We Protect Your Information

We use secure servers, encrypted connections, and industry-standard safeguards to protect your personal data. Access is restricted to authorized personnel only. 

Messaging opt-in will not be shared with third parties for marketing/promotional purposes”

4. Sharing of Information

We do not sell your personal information.
We may share data only with:

• Payment processors (for secure billing)

• Service providers (e.g., scheduling platforms, email services)

• Legal authorities (only if required by law)

5. Cookies and Tracking

Our website uses cookies to improve functionality, analyze traffic, and enhance your experience. You can manage or disable cookies through your browser settings.

6. Email and SMS Communications

By submitting your contact information, you agree to receive emails or text messages about updates, promotions, or schedule changes. You can opt out at any time by clicking “unsubscribe” or replying “STOP.” By selecting this option, you agree to receive marketing communications from Hodge

7. Your Rights

If you are a Virginia resident, you have the right to request access to, correction of, or deletion of your personal data. To make a request, contact us at:
Email: contact@hodgesfit.com
Phone: (571) 600-6687

8. Data Retention

We keep your data as long as necessary to fulfill the purposes outlined above or as required by law.

9. Updates to This Policy

We may update this Privacy Policy periodically. The revised version will be posted on our website with a new effective date.

Terms & Conditions

Effective Date: October 22, 2025

Welcome to Hodges Fitness. By using our website, booking classes, or participating in studio activities, you agree to the following Terms and Conditions. Please read carefully.

1. General Use

By accessing our website, you confirm that you are at least 18 years old (or have parental consent) and agree to comply with these Terms.

2. Memberships and Payments

• All membership purchases, renewals, and cancellations are subject to Hodges Fitness’ Membership Agreement.

• Payment information must be accurate and up to date.

• Memberships are non-transferable.

• Missed payments may result in suspension or termination of membership access.

3. Class Bookings and Cancellations

• You must book classes through our official website or scheduling platform.

• Late cancellations or no-shows may result in fees according to studio policy.

4. Health and Safety

By participating in any Hodges Fitness activity, you acknowledge and assume all risks associated with exercise.
You confirm that you are in good health and have no medical conditions that would prevent participation.
Always consult a physician before beginning any fitness program.

5. Liability Waiver

To the fullest extent permitted by law, Hodges Fitness, its owners, staff, and affiliates are not liable for any injuries, accidents, or damages that occur during participation in classes, personal training sessions, or events.

6. Intellectual Property

All website content—including text, logos, images, videos, and design—is the property of Hodges Fitness and may not be reproduced or distributed without written consent.

7. Termination of Access

We reserve the right to suspend or terminate accounts for violation of these Terms or any misuse of our services.

8. Refund Policy

All sales are final unless otherwise stated in our Membership Agreement. No refunds or prorated cancellations will be granted for unused classes, sessions, or memberships except as required by law.

9. Third-Party Links

Our website may contain links to external sites. Hodges Fitness is not responsible for the privacy practices or content of third-party websites.

10. Governing Law

These Terms and Conditions are governed by the laws of the Commonwealth of Virginia. Any disputes will be handled in Fairfax County, Virginia.

11. Contact Information

For any questions, please contact us at:
Email: contact@hodgesfit.com
Phone: (571) 600-6687
Address: Hodges Fitness, Springfield, Virginia